Families text ABSENT to your team number. Your dashboard updates automatically — Present, Excused, Late, or No Response. No form, no portal, no phone calls.
3 days free, then from $17/mo — cancel anytime before day 4.
How it works
Three steps. Zero phone calls.
A family member texts ABSENT to your team number, optionally with a note ("ABSENT Jordan — sick today"). RallyText logs it automatically. Your attendance dashboard updates in real time — Present, Excused, Late, or No Response for every member on your roster. Pull it up on your phone before practice, before the shift starts, or before the campout departs.
Step 1
Family texts ABSENT
They send "ABSENT" to your team's dedicated number — optionally with a short note. That's the entire action required from them.
Step 2
Dashboard auto-updates
RallyText marks that member Excused in your attendance dashboard. No manual entry. No scanning through a thread.
Step 3
Check before you go
Open the dashboard on your phone. See Present, Excused, Late, and No Response for every roster member. Know the headcount before you arrive.
Optional
Export & share
Download attendance as a CSV, email the report to staff, or share the view with assistant coaches or board members who need it.
Why it matters
The headcount problem every team has.
Before every practice, campout, shift, or service — someone needs to know who's coming. For most teams, that answer comes from checking a group chat, counting RSVPs in a Facebook event, or just waiting until everyone (or doesn't) show up.
The Absence Tracker replaces that with a system: families opt out proactively, you have a real-time view, and no one has to call anyone. A scout troop leader knows who's meeting at the trailhead before they drive there. A shift manager knows coverage before the restaurant opens. A coach knows which athletes are missing before warmup.
Works for every org type
Attendance looks different across organizations — the tool adapts.
⚽ Youth Sports
Parents text ABSENT before practice. Coach knows the roster before driving to the field.
💼 Businesses
Employees text ABSENT when calling out. Manager sees shift coverage before the day starts.
⛪ Churches
Volunteers text ABSENT before their ministry shift. Coordinator knows actual coverage.
💛 Nonprofits
Volunteers confirm or cancel before shifts. Director knows actual headcount, not just signups.
⚜️ Scouts
Families text ABSENT before campouts. Troop leader knows who's at the right trailhead.
🎭 Theater
Cast members text ABSENT before rehearsal. Stage manager knows blocking adjustments before they're needed.
Pricing
$9/month. Add to any plan.
The Absence Tracker is a $9/month add-on to any RallyText plan. It's included in all + plans (Pro+ $49/mo, Business+ $109/mo, Enterprise+ $179/mo) alongside Calendar Reminders and other add-ons.
No per-response fees. No usage limits. Unlimited attendance records.
Families or members text the word ABSENT to your team's dedicated phone number — optionally with a short note. RallyText automatically logs the absence and updates your attendance dashboard in real time, marking that member as Excused. You see Present, Excused, Late, or No Response for every roster member without any manual tracking.
No. They text ABSENT to your team's phone number from any phone. No app, no account, no form. If they can send a text, they can report an absence.
Yes. Download the full attendance history as a CSV from your dashboard at any time. You can also email the day's report to staff or assistant coaches directly from the dashboard.
$9/month as a standalone add-on to any RallyText plan. It's also included in all + plans (Pro+ at $49/month, Business+ at $109/month, Enterprise+ at $179/month) alongside Calendar Reminders and other add-ons.
Stop guessing your headcount.
Add the Absence Tracker to any RallyText plan for $6/month. Set up in under 2 minutes.